Editorial note: We aim to provide accurate, up-to-date software reviews to help medical spa owners choose the right tools for their business. The Salon Business is a subsidiary of Mangomint, a salon and spa software platform. Our reviews are based on our editors’ hands-on experience with the tools we cover.
Medical spa software sits at the intersection of clinical documentation and business operations. It needs to handle everything from patient records and treatment tracking to scheduling, payments and client communication—while meeting strict requirements around data security and compliance.
Unlike traditional salon software, med spa EMR platforms are built for more complex workflows. That includes documenting treatments, managing consent forms, tracking progress over time and protecting sensitive patient information.
In this guide, we break down the best medical spa software in 2026 based on real-world use, feature depth, ease of use, pricing and user feedback. You’ll get a clear view of what each platform does well, where it falls short and which one fits your practice.
Best Medical Spa Software at a Glance
Not all medical spa software is built the same. Some platforms focus on clinical workflows like EMR and charting, while others prioritize ease of use, growth tools or scalability. Here are our top picks for 2026 based on features, pricing and usability.
-
Best overall medical spa software: Mangomint — starting at $165/month
Modern platform with strong EMR features, intuitive design and top-tier customer support. -
Best budget-friendly option: Vagaro — starting at $30/month
Comprehensive feature set at a lower price point, with flexible tools for growing practices. -
Best for clinical documentation: AestheticsPro — starting at $160/month
Advanced EMR functionality with strong support for treatment charting and compliance. -
Best for marketing and growth: Boulevard — starting at $176/month
Premium platform with powerful marketing tools and a polished client experience. -
Best for enterprise med spas: Zenoti — custom pricing
Enterprise-level system with deep reporting, customization and scalability. -
Best value with telehealth features: Aesthetic Record — starting at $15/month per user
Feature-rich platform with built-in telehealth and solid EMR capabilities. -
Best for enterprise spa businesses: Zenoti — custom pricing
Robust platform built for multi-location operations. -
Best for patient management and support: Jane — starting at $54/month
Reliable, healthcare-focused platform with excellent customer support and strong core features.
Below you’ll find a side-by-side comparison, of the top medical spa software platforms, followed by detailed reviews of each option.
How We Evaluated These Spa Management Software Platforms
To compare the leading medical spa software platforms, we focused on how each system performs in real-world practice settings. That means looking beyond feature lists to how well the software supports both clinical workflows and day-to-day operations.
User experience and interface design
How intuitive the platform is for daily scheduling, patient management and staff use. We looked at navigation, layout, ease of onboarding new team members and overall usability across devices.
Patient experience: booking and communication
How easily patients can discover, book and manage appointments. This includes online booking, reminders, intake forms, waitlists and ongoing communication before and after visits.
Clinical functionality and documentation
Medical spa software needs to support more advanced workflows than traditional salon or spa tools. We evaluated EMR capabilities, SOAP notes, treatment charting, consent forms and before-and-after photo tracking.
HIPAA compliance and data security
How well each platform protects sensitive patient data. This includes secure storage, access controls and compliance with healthcare data regulations.
Business management features
Tools that support running and growing the business, including reporting, inventory tracking, staff management, payments, marketing tools and integrations with other systems.
Pricing transparency and contract terms
Monthly costs, onboarding and add-on fees, contract requirements and how easy it is to understand what you’ll actually pay as your practice grows.
Quick Overview of the Best Medical Spa Software Systems 2026
Choosing the right platform depends on your practice size, the treatments you offer and your clinical and compliance requirements.
Note: Starting prices are rounded to the nearest dollar for readability. See individual sections for exact pricing.
Mangomint
Best Overall Medical Spa Platform
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$165/month
U.S, Canada
Vagaro
Best Budget-Friendly Medical Spa Software
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$30/month
U.S., Canada, UK, Australia
AestheticsPro
Best Med Spa Platform for Clinical Workflows
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$160/month
U.S., Canada, Australia, South Africa, and the UK
Boulevard
Best Medical Spa Software for Marketing
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$176/month
U.S.
Zenoti
Best Software for Enterprise Medical Spas
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
Custom pricing
Available in nearly 50 countries worldwide
Aesthetic Record
Best Value Medical Spa EMR Platform
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$15/month per user
U.S.
Jane
Best Software for Patient-First Practices
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$54/month
U.S., Canada
Watch the video for our hot takes on the best salon and spa software
Fun throwback! Kayle Yanez and John Hallberg discuss favorite salon and spa software including many of the medical spa software options on this list. You’ll also find individual video reviews and tutorials of the majority of systems covered here over at The Salon Business YouTube channel.
Let's Learn More About Each Medical Spa Software
Our recommendations are based on hands-on use and in-depth research. Below is a closer look at each platform, including where it stands out, where it falls short and how it fits different types of medical spa businesses. Note:Starting prices are rounded to the nearest dollar for readability. See individual sections for exact pricing.
Mangomint
Best Overall Medical Spa Platform
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$165/month
U.S, Canada
Mangomint is one of the most well-rounded platforms for medical spas that want strong clinical tools without sacrificing ease of use. It combines EMR functionality, patient communication and business management into a system that feels modern and intuitive from day one.
The platform handles treatment documentation in a way that actually fits how med spas operate. Providers can track injection sites, document progress over time and manage detailed patient records, all within a HIPAA-compliant system. Digital intake forms and SOAP notes flow directly into client profiles, which reduces manual work and keeps everything organized in one place.
On the operational side, Mangomint is built to keep things running smoothly behind the scenes. Scheduling tools account for providers, rooms and equipment so you’re not dealing with double bookings or gaps in the calendar. Automated reminders, integrated payments and membership tools help streamline the client experience while supporting recurring revenue.
What sets Mangomint apart is how little friction it introduces. The system is designed to stay out of the way, which makes it easier for teams to adopt and use consistently. It’s priced higher than many entry-level platforms and is built for teams rather than solo providers, but for growing or established med spas, it delivers a strong balance of usability and capability.
Recent Updates
- Built-in phone calls, text and web chat: Additions to Mangomint’s communication suite allow you to take phone calls,send and reply to text messages and answer web chats all from your Mangomint inbox.
- Product usage tracking: New product usage features lets you track and charge for unit-based products consumed during a service, like Botox or filler.
- Text marketing blasts: Updated text marketing features let you send text blasts to your entire (or a targeted segment of) client list.
- Online memberships and packages: New membership and package features let clients purchase directly from your website.
- Telehealth and GFE integrations: Recent integrations with Docovia and Doxy.me allow providers to offer virtual consultations, good faith exams and follow-ups.
Pros and Cons
- Strong customer support with consistently high user ratings
- Robust clinical tools including SOAP notes, forms and charting
- HIPAA-compliant platform built for medical spa workflows
- Clean, modern interface that’s easy for teams to adopt
- No contracts with full data ownership
- Telehealth and GFE require third-party integrations
- Higher starting price than many entry-level platforms
- Limited to the U.S. and Canada
Exclusive offer on Mangomint!
Get two months for free when you sign up using this link. Just inform the team that you were recommended by The Salon Business.
Vagaro
Best Budget-Friendly Medical Spa Software
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$30/month
U.S., Canada, UK, Australia
Vagaro is a feature-heavy platform that stands out for how much it offers at a relatively low price point. It’s a practical choice for medical spas that want a wide range of tools without committing to a premium system.
The platform covers the essentials well, from scheduling and client management to HIPAA-compliant documentation and digital forms. It also includes built-in marketing tools, a booking marketplace and website integrations, which can help drive new client bookings without adding extra software.
Where Vagaro stands out is accessibility. It gives smaller or growing practices access to advanced features like memberships, automated messaging and POS without a steep upfront investment. That flexibility makes it easier to get up and running quickly.
The trade-off is in the experience. The interface can feel less polished than newer platforms and performance can be slower at times. Clinical documentation is functional but not as robust as more specialized systems. Still, for med spas prioritizing cost and breadth of features, Vagaro remains a strong contender.
Recent Updates
- E-Prescribing: Partnered with ScriptSure to enable digital prescription management directly within the platform for medical spa providers.
- New “Aura” calendar: A redesigned, real-time interface that allows for faster staff scheduling and direct checkout from the calendar view without page refreshes.
- Improved clinical documentation: Enhanced SOAP notes, digital intake/consent forms, and photo documentation capabilities, allowing for secure before-and-after photo storage and tracking.
- Inventory and financial upgrades: Introduced auto-population for inventory scanning, partial-use tracking for backbar items and “Vagaro Capital” to fund hardware purchases.
- Business Health Check tool: A free assessment tool that scores performance across key growth metrics and provides personalized recommendations to strengthen operations.
Pros and Cons
- Broad feature set at a relatively low price point
- Built-in marketplace to help attract new clients
- Flexible tools for memberships, payments and client management
- Integrates with tools like QuickBooks, Facebook and Zoom
- Interface can feel dated compared to newer platforms
- Occasional performance issues and slower load times
- Requires clients to create an account to book appointments
- Learning curve for new users
AestheticsPro
Best Med Spa Platform for Clinical Workflows
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$200 per month
U.S., Canada, Australia, South Africa, and the UK
AestheticsPro is built with clinical functionality front and center, making it a strong option for practices that prioritize documentation, compliance and treatment tracking over design.
The platform offers a comprehensive EMR system with tools for detailed charting, image markup and e-prescribing. It’s designed to handle the nuances of aesthetic treatments, allowing providers to document procedures, track progress and maintain thorough patient records within a HIPAA-compliant framework.
It also supports core business functions like scheduling, digital forms and client communication, but the emphasis is clearly on clinical depth rather than operational simplicity. For practices with more advanced medical workflows, that focus can be a major advantage.
The downside is usability. The interface feels dated and navigation isn’t as intuitive as more modern platforms, which can lead to a steeper learning curve for teams. Unless you specifically need its clinical capabilities, other platforms may offer a smoother day-to-day experience.
Recent Updates
- Integrated E-Prescribing: Built-in tool that allows providers to send and manage prescriptions directly within the patient chart.
- “Aurora” interface: Full system redesign optimized for tablets, making charting and navigation faster for providers.
- Advanced injectable mapping: Enhanced charting for tracking units, lot numbers and injection sites with greater precision.
- AP Focus™ photo tool: Mobile feature for capturing standardized before-and-after photos with secure storage and comparison views.
- Automated patient portal: Updated client portal for booking appointments, signing consent forms and managing memberships.
- Smart resource mapping: Scheduling tools that track staff and equipment to prevent double-booking.
- Membership and subscription automation: Recurring billing tools that manage service usage and process monthly payments.
Pros and Cons
- Strong EMR and clinical documentation capabilities
- Supports e-prescribing and detailed treatment tracking
- HIPAA-compliant with tools built for medical workflows
- Includes client communication and marketing features
- Interface feels dated and less intuitive
- Steeper learning curve for teams
- Limited flexibility in certain workflows
- Can become costly depending on plan and features
Boulevard
Best Medical Spa Software for Marketing
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$176/month
U.S.
Boulevard positions itself as a premium platform for medical spas that care about both brand experience and business growth. It combines a clean, modern interface with tools designed to drive client engagement and retention.
The platform stands out in how it handles the client journey. From booking to checkout, the experience feels streamlined and intentional, with features like two-way texting and automated marketing helping you stay connected without adding extra work. It’s especially strong for practices focused on filling schedules and building long-term client relationships.
Boulevard also offers solid scheduling, payments and integrations, making it a capable all-in-one system for day-to-day operations. Its design and usability tend to resonate with teams that want something that feels current and easy to navigate.
Pricing sits at the higher end and requires a contract, and the clinical documentation tools aren’t as deep as more medically focused platforms. It delivers on experience and marketing, but is less flexible and not as clinically robust as some alternatives.
Recent Updates
- Precision AI Scheduling™: Uses AI to optimize booking gaps and map equipment to prevent room conflicts.
- Boulevard Capital: Financing program that provides fast access to funds based on business performance.
- Medical charting and photo markup: Enhanced EMR tools for mapping injections directly on patient photos.
- “Billie” AI chatbot: A 24/7 virtual receptionist that automatically handles client bookings, cancellations, and FAQs via web and SMS to keep the schedule full.
- Boulevard Professional app: Updated mobile experience with faster charting and real-time appointment sync.
Pros and Cons
- Polished, modern interface with strong client experience
- Built-in marketing and communication tools
- Scheduling tools help optimize booking gaps
- Solid integrations with third-party tools
- Higher price point across all plans
- Requires a contract commitment
- Clinical features are less robust than some competitors
- Some limitations in marketing attribution and reporting
Zenoti
Best Software for Enterprise Medical Spas
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
Custom pricing
Available in nearly 50 countries worldwide
Zenoti is designed for scale. It’s built for medical spas operating across multiple locations or planning to grow into more complex, enterprise-level businesses.
The platform includes a full suite of tools, from EMR functionality and treatment tracking to advanced reporting and automation. It’s particularly strong when it comes to data, giving you visibility into performance, client behavior and operational efficiency across locations.
Zenoti also offers extensive customization and integrations, which makes it adaptable to larger organizations with more complex needs. If you want a system that can handle growth without needing to switch platforms later, it checks that box.
That said, power comes with complexity. The interface can feel overwhelming, especially for smaller teams, and onboarding requires time and training. Pricing is also on the higher end with contract requirements. For larger or multi-location med spas, it’s a strong fit, but it can feel like more system than you need if you’re operating a single location.
Recent Updates
- AI Workforce and receptionist: An automated team of agents that handle 24/7 calls, text bookings, and lead follow-ups to fill the calendar without staff effort.
- AI Smart Scribe: Assists with charting by capturing consultation details and populating SOAP notes and intake forms.
- Advanced photo manager: Adds image overlay tools for comparing treatment progress over time.
- Redesigned appointment book: A new scheduling interface improves visibility into staff schedules and simplifies shift management and calendar navigation.
- Smart inventory automation: Tracks medical consumables (e.g., Botox vials, IV bags), including expiration dates and usage per service, to reduce waste.
Pros and Cons
- Designed for multi-location and enterprise-level businesses
- Advanced reporting and analytics across locations
- Includes EMR and HIPAA-compliant functionality
- Extensive integrations and customization options
- Strong training resources
- Complex system with a steeper onboarding process
- Pricing is not transparent and typically higher
- Requires a long-term contract
- Mobile app performance receives mixed reviews
Aesthetic Record
Established Spa Software with Strong Membership Tools
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$120 per month
U.S.
Aesthetic Record offers a strong mix of clinical tools and affordability, making it an appealing option for practices that want EMR capabilities without the higher price tag.
The platform includes telehealth, patient portals and HIPAA-compliant documentation, along with features like inventory tracking and treatment management. It’s built to support both in-person and virtual workflows, which can be especially useful for consultations and follow-ups.
It also covers the operational basics with online booking, reporting and client communication tools, giving practices a fairly complete system at a lower entry point.
Usability and support are where the platform shows some limitations. The interface isn’t as streamlined as newer platforms and some workflows require more steps than they should. Customer support also leans more on chat and self-service. For practices willing to invest a bit of time upfront, it offers strong value for the feature set.
Recent Updates
- AR-i Intelligence: Uses AI to analyze patient photos and assist with treatment planning and charting.
- Integrated E-Prescribing: Enables prescription management directly within the clinical workflow.
- Advanced image overlay: Improves photo alignment for more accurate before-and-after comparisons.
- Virtual waiting room: Allows patients to check in, sign consents and update medical history from their own devices.
- Automated inventory and lot tracking: Logs vial lot numbers and expiration dates into patient charts to support compliance.
Pros and Cons
- Strong value with built-in EMR and telehealth features
- Supports both in-person and virtual workflows
- HIPAA-compliant with solid documentation tools
- Includes inventory tracking and photo management
- Interface is less intuitive than newer platforms
- Customer support can be inconsistent
- Setup and onboarding may take more time
- Some workflows require extra steps
Jane
Best Software for Patient-First Practices
Note
The overall score considers ease of use, customer service, features, user ratings, and cost. Scores are determined solely by our editorial team.
Note
Starting price reflects the lowest base plan offered by the platform. Actual costs will vary depending on team size, features, add-ons and payment processing volume. See the pricing section below for more details.
$175 per month
U.S., Canada
Jane is a reliable, healthcare-focused platform that emphasizes patient management and ease of use. It’s a strong fit for medical spas that want solid clinical functionality without an overly complex system.
The platform includes EMR tools, customizable charting, online booking and a secure patient portal, all within a HIPAA-compliant environment. It’s designed to support both administrative and clinical workflows in a way that feels approachable for teams.
Jane stands out for its customer support and overall usability. The system is relatively easy to learn and backed by a support team that’s known for being responsive and helpful, which can make a big difference during onboarding.
Where it falls short is in marketing and integrations. Compared to other platforms, it offers fewer built-in tools for driving growth or connecting with external systems. But for practices that prioritize patient care and a straightforward experience, Jane delivers a dependable,
Recent Updates
- Jane AI charting assistant: Summarizes patient history and drafts SOAP notes based on consultations to reduce charting time.
- Integrated inventory management: Tracks unit-based medical supplies with low-stock alerts and expiration monitoring.
- Enhanced clinical photos: Supports side-by-side comparisons and image overlays to track treatment progress.
- Smart waitlist automation: Notifies patients when appointments open up to help fill last-minute gaps.
- Jane payments and financing: Expands payment options with digital wallets and financing for higher-cost treatments.
Pros and Cons
- Easy to use with a clean, intuitive interface
- Strong patient management and documentation tools
- HIPAA-compliant with reliable core functionality
- Highly rated customer support
- Limited built-in marketing tools
- Fewer integrations compared to larger platforms
- Not as feature-rich for scaling or multi-location businesses
Let’s Compare the Medical Spa Software Options
At a high level, most medical spa platforms offer similar core tools, from scheduling and payments to client management. Where they differ is in how they handle clinical workflows, ease of use and day-to-day operations. The comparisons below break down how each platform performs across reviews, usability and overall experience.
User Reviews
Here’s how the top platforms compare across major review sites. Mangomint leads in overall satisfaction, while the rest of the list performs well across usability and user experience.
*Only 3 reviews listed at the time of publication.
†No reviews at the time of publication.
**Aesthetic Record EMR app not available in Google Play, only Aesthetic Record Community (no reviews at the time of publication).
Customer reviews offer a helpful starting point, but ratings alone don’t always capture how a platform performs in daily med spa operations.
User Experience
User experience plays a major role in how your team adopts and uses a new system. Platforms with intuitive design and clear workflows make it easier to manage scheduling and patient records while keeping daily operations running smoothly.
Ease of use
Design
Customer service
AestheticsPro 3
3
3
Pricing Compared
Pricing varies significantly between systems, as do their payment models. This table provides approximate costs for mid-sized medical spa businesses. Actual costs will depend on your specific business needs and payment processing volume. To fully understand your expenses, carefully assess the plan that best fits your medical spa and consider your projected payment volume.
Mangomint
Starting price
$165/month
Trial Options
21 day free trial
Minimum contract
Cancel any time
- Essentials: $165/month (10 service providers)
- Standard: $245/month (20 service providers and advanced features)
- Unlimited: $375/month (unlimited service providers)
- Integrated Forms: $50/month
- Two-Way Texting: $75/month
- Payroll Processing: $50/month + $8/month per worker
- Marketing: Pay as you go, $0.01 per marketing credit
- In-person payments: 2.45% + $0.15
- Online payments: 2.90% + $0.20
- Custom rates available for businesses processing over $50k/month
Vagaro
Starting price
$30/month
Trial Options
30 day free trial
Minimum contract
Cancel any time
- Individual: $30/month
- Additional staff: $10/month per user
- Staff fees capped after the seventh paid user
- Multi-location businesses require custom enterprise pricing
- Text Marketing: Starting at $20/month (500 texts/month)
- Email Marketing: Free to start (1,000 emails/month)
- Forms: $10/month
- Online Shopping Cart: $10/month
- Vagaro MySite (website builder): $20/month
- Data Lake: $40/month
- Xero Integration: $30/month
- Vagaro Drive (cloud storage): Starting at $10/month
- Live Stream: $10/month
- Check-in App: $10/month
- Additional visibility in the Vagaro marketplace (pricing varies)
- Get Featured (marketplace ranking): $10/month
- Branded App: $100/month
- Payroll: $34/month +$5/employee
- QuickBooks Integration: $10/month
- Small merchants (<$4,000/month)
2.6% + $0.10 per swipe
3.5% + $0.15 keyed-in - Large merchants (>$4,000/month)
2.2% + $0.19 per swipe
3.5% + $0.15 keyed-in
$10 monthly fee
AestheticsPro
Starting price
$200 per month
Trial Options
Must request trial via a demo call
Minimum contract
12 months
- Pro-Plus: $150/month
- Executive: $200/month
- Enterprise: $350/month
AestheticsPro bundles features into its subscription tiers instead of using a modular add-on model.
AestheticsPro does not provide complete pricing details upfront. Contact them for a quote.
Boulevard
Starting price
$176/month
Trial Options
Must request trial via a demo call
Minimum contract
12 months
- Essentials: $176/month
- Premier: most popular plan – $325/month
- Prestige: upper-tier plan – $455/month
- Enterprise: custom plan for chains and franchises; pricing is custom
- Forms and Charts: $55/month per location
- Contact Center: Starting at $25/month per location
- QuickBooks Integration: $45/month per location
- Automated Email Campaigns: $2 per completed appointment
- One-Time Blast Emails: Specific # included with each plan, $0.01 per email thereafter
With Offset Feature
- 3% charged to client, business charged 1%
Without Offset Feature
- In-person payments: 2.6% + $0.10
- Online payments: 3.5% + $0.10
Zenoti
Starting price
Custom pricing
Trial Options
No free trial
Minimum contract
Typically 12 months
Zenoti does not publish pricing on its website. These are the recommended packages they offered us as a potential client:
Recommended Option #1: $350/month per location
- “Salon Core Package”
- ezConnect (two-way SMS feature)
- 7,500 marketing emails
- 1,000 marketing texts
Recommended Option #2: $450/month per location
- Everything in Option #1, plus
- Marketing Plus Package
- Custom-branded client-facing mobile app
- ezRepute (review management feature)
Recommended Option #3: $500/month per location
- Option #1, plus
- Smartbot (AI powered chatbot feature)
- ezConnect: In-App Two-Way Text Messaging: $29–$169/month per location
- ezRepute: Reputation Management Suite: $189/month per location
- Smart Bot (Web / IVR): $150–$400/month per location
- ezPulse: Employee Performance Tracking Suite: $49/month per location
- Credits (Email and SMS Marketing Campaigns): $180–$1,500
Credit card processing rates through Zenoti Payments:
- In person payments (except American Express): 2.45% + $0.10
- Online payments (except American Express): 2.95% + $0.10
- American Express in person: 2.95% + $0.10
- American Express online: 3.25% + $0.10
Aesthetic Record
Starting price
$120 per month
Trial Options
Must request trial via a demo call
Minimum contract
12 months
- Essentials: $15 /month per user (plus a one-time $399 startup and onboarding fee)
- Accelerator: $19 /month per user (plus a one-time $399 startup and onboarding fee)
- Enterprise: Custom pricing
- Cloud E-Prescribing + EPCS: Starting at $40/month for 6 months
- ChartSmart AI: Starting at $30/month
- Additional Usage: Features like extra storage, SMS, and emails beyond the plan’s allotment incur additional costs
- Online and manual payments: 2.9% + $0.30
- In-person payments: 2.5% + $0.10 (using an AR terminal powered by Stripe)
- Instant bank payments: 2.1% for Instant Bank Payments (a lower-cost alternative to cards)
Jane
Starting price
$175 per month
Trial Options
Must request trial via a demo call
Minimum contract
12 months
- Balance: $54/month
- Practice: $79/month
- Thrive: $99/month
- AI Scribe
- Online appointments for groups
- Insurance billing
- Jane websites
- Online payments: 2.85% + $0.25
- In-person payments: 2.6% + $0.10 (using a Jane Payments terminal)
Essential Features to Look for in Medical Spa Software
Medical spas have more complex needs than traditional spas. The right software should support both patient care and business operations without slowing your team down.
Here are the features that matter most:
EMR and Treatment Documentation
Medical spa software should include built-in EMR functionality with support for SOAP notes, treatment tracking and detailed charting. This is critical for documenting injections, laser treatments and ongoing care.
HIPAA Compliance and Data Security
Handling patient health information requires strict compliance. Look for secure data storage, access controls and encrypted communication to protect both your business and your clients.
Online Booking and Scheduling
A seamless booking experience reduces friction for clients and saves time for your team. The best platforms support both online booking and efficient manual scheduling for phone or in-person appointments.
Digital Intake Forms and Consent Management
Customizable intake forms, treatment consents and digital signatures should integrate directly into patient profiles to streamline workflows and reduce paperwor
Before-and-After Photo Tracking
Visual documentation is essential in aesthetics. Strong platforms allow you to store, organize and compare treatment photos over time with secure access.
Resource and Equipment Scheduling
Many treatments require specific rooms, devices and qualified staff. Resource management tools help prevent double bookings and ensure everything is available when needed.
Payments and POS
Look for integrated payments that support deposits, packages, memberships and secure card-on-file storage. Flexibility here is key given higher average transaction sizes in med spas.
Memberships and Package Management
Memberships and treatment packages help drive recurring revenue and improve client retention. The best systems include tools to manage pricing, usage and renewals.
Client Communication and Marketing
Automated reminders, follow-ups and targeted email or SMS campaigns help reduce no-shows and keep clients engaged between visits.
Reporting and Business Insights
Clear reporting on revenue, retention, staff performance and inventory helps you understand what’s working and where to optimize.
To learn more, take a look at our article on the most important medical spa software features.
Medical Spa Software Integrations
Beyond built-in features, integrations extend what medical spa software can do. From accounting and marketing to telehealth and e-prescribing, support varies by platform. Here’s how they compare.
Note
Does the platform allow you to create new integrations to support your business-specific needs?
Note
Built-in integrations that you can activate as needed
AestheticsPro How to Choose the Best Medical Spa Software
Choosing the right medical spa software comes down to how your practice actually operates day to day. Beyond features, think about how easily your team can use the system, how well it supports your clinical workflows and whether it can grow with your business.
Ease of Use and Design
Ease of use affects how quickly your team gets comfortable with a new system. In a medical spa setting, that includes both front desk workflows and clinical tasks like charting. The interface should feel clear from the start, with navigation that doesn’t slow people down or require constant workarounds. If onboarding feels heavy or confusing, adoption will be a challenge.
Price
Price isn’t just the monthly fee. It’s what you actually end up paying once onboarding, payment processing, add-ons and contract terms are factored in. Some platforms look affordable at first but become more expensive as you grow or unlock key features. It helps to think through what you’ll need six months from now, not just what works today.
See the pricing table for a full comparison.
Features and Functionality
The right feature set depends on the treatments you offer and how detailed your documentation needs to be. Some practices rely heavily on charting, consent tracking and compliance tools. Others care more about client communication or memberships. Start with what you can’t operate without, then evaluate how each platform handles those workflows in practice.
If you’re still weighing which capabilities matter most, revisit our breakdown of essential features, which outlines the core tools most businesses rely on.
Integrations
Integrations matter when your software needs to connect with other tools you already use. If accounting, marketing, payments or functionality like telehealth and e-prescribe live outside your core system, those connections should be easy to set up and reliable. If you’d rather keep everything in one place, an all-in-one platform may be the better fit. It comes down to how you prefer to run your business.
For more details about all systems, see the integration table.
Written by
TSB Editorial Team
Salon & spa software experts and content creators.