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6 Best Spa Software 2022: The Definite Guide

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Are you looking for the best spa software for your business? Whether you’re a new spa owner or you’re just looking to update your current system, this comprehensive guide is for you.

With so many options on the market, it can be difficult to decide which one is right for your business.

We’ll discuss the top five spa software programs and what each one has to offer. Plus, I’ll give you tips on how to choose the right program for your needs.

This is what you’ll get in this article:

The best spa software

My Top Picks for Best Spa Software 2022

Here are my top 6 spa software choices. Each of them is different and will have different benefits for you depending on your specific spa needs. So I strongly recommend that you look over the entire guide before making your decision.

1. Vagaro: The “All-in-One” Salon Software that Fits Most Small to Medium Size Spas (US, Canada, UK, and Australia)

2. Fresha: The 100% Subscription-Free Spa Software for Small to Medium Size Spas (Available Worldwide)

3. Mangomint: The Smartest & Most Well-Designed Spa Software for Spas with 5+ Employees (US & Canada)

4. GlossGenius: The Most Beautiful & Easy-to-Use Spa Software for Independent Professionals (USA Only)

5. Square Appointments: The Complete POS & Appointment Software with a Subscription-Free Plan for Individuals and Complete Support also for the Bigger Spa (US, Canada & Australia)

6. AestheticsPro: The Best All-in-one Medical Spa Software (HIPAA + E-Prescribe Compliant)

Choosing the Right Spa Software

Now that you’ve seen my top selections of spa software, I’ll explain why I picked them. Even if I tried to summarize each one above, you might be wondering which is the best one for you.

And this is what the remaining portion of this Spa Software Guide will help you figure out. But I also suggest that you read the next section

What is Spa Software?

Spa software is a collection of tools intended to assist spas in running and developing their businesses. Client & appointment management, marketing, point of sale (POS), business operation management, and business reporting are all included.

Some software provides all of the features (often known as “All-in-One” Software) while others are limited to client and appointment management (often referred to as “Appointment Software”) and need specialized tools for the additional functions required by a spa.

What’s the Benefit of an All-in-One Spa Software?

The advantage of utilizing All-in-One Software (such as Fresha, Vagaro, and GlossGenius) is that you can handle your entire business in one tool. This makes an All-in-One Software more user-friendly than a combined solution.

You don’t have to be concerned about whether two programs can communicate with each other. For example, if you want to send out an email to all of your clients using Vagaro, you only need to build the message and the system will have immediate access to all of your client data.

Another advantage of using All-in-One Software is that once you figure out how to use it, you won’t have to learn a new system when you want to add a new feature. You’re already comfortable with the platform and how it works.

What’s the Benefit of Appointment Software + Specialized Tools?

There are several reasons why you might not choose an All-in-One Software, like Square Appointments, but rather a specialized Application.

It’s also possible that you won’t need all of the functionality provided by All-in-One Software. Let’s assume you’re a booth renter or a single therapist. Then you won’t need stock management, payroll, or team administration capabilities. Clients simply needing to make an appointment should be sufficient.

If you choose an All-in-One Spa Software, be aware that you’ll give up some quality, functionality, or customizability features. You’ll also receive the most comprehensive support for each feature if you opt for Appointment Software and specialized tools for the additional features you require. However, it does come with a bit more complexity to install.

Which Software Model is Right for You?

It all boils down to whether you need every feature of All-in-One Software or if you just want something simple that works straight out of the box, or if you’re ready to work with a few distinct solutions to get the best possible result.

Feature Overview of the Best Spa Software Systems 2022

vagaro logo

1. Vagaro – The “All-in-One” Spa Software that Fits Most Small to Medium Size Spas (US, Canada, UK, and Australia)

Do you want a comprehensive, all-in-one spa software to help you run and expand your business? Then Vagaro is a clear winner on this list.

It’s amazing how much they’ve crammed into this program while making it simple to use and at a very low price.

Everything you need is in place at Vagaro. Integrated payments, specialized hardware, full payroll support, native booking integration with your website and other business systems, a client market area with excellent marketing assistance – everything you could want is there.

Other features include live video streaming, subscription payments, and agency design services. You may even acquire a bespoke mobile app for your business!

Vagaro is my top pick for spas with a staff that needs sophisticated features to operate their business but does not want to deal with the complexity of employing and integrating various systems to reach their goals.

Vagaro salon software

Main Features

  • Integrates with your website, Quickbooks, Xero, Gusto, Google, Facebook, Yelp, Instagram
  • Dedicated POS hardware
  • Client marketplace to help you attract more new clients
  • Subscription payments and membership features
  • Built-in payroll software and support to charge rent to chair renters
  • Built-in website builder
  • Advanced client data tracking (including SOAP forms)
  • Drag and drop, easy-to-use, calendar
  • Sophisticated email and SMS marketing tools
  • Advanced business reporting
  • Affordable, transparent, pricing and free 30-day trial 

Get 2 months for free when signing up using the link above.

Fresha logo

2. Fresha: The 100% Subscription-Free Spa Software for Small to Medium Size Spas (Available Worldwide)

Fresha is a growing and successful spa software platform that has reached more than 120 countries and over 250,000 stylists and therapists.

It’s the only subscription-free software that’s completely free and doesn’t have usage limits. Despite being subscription-free, it offers rich features.

The strengths of Fresha lie in its ease of use, the free plan, and the fact that it continues to develop. It’s already one of the most popular platforms, and if I were to place a bet on one of the industry-standard platforms, it would be Fresha.

It’s free, so it’s ideal for a budget-conscious spa owner. Also, if you’re not technologically savvy, you won’t have to deal with a steep learning curve. It just works. The end-user market on the Fresha side may also help your business.

The main disadvantage of Fresha is its lack of customization options. It works fantastic as is, so this should not be a major problem. For example, you will not be able to modify the look of your booking page or enable bookings on your website.

Fresha_App_Screenshot

Main Features

  • Free subscription with unlimited staff!
  • 20% New client fee – applies only to the first appointment of new clients via the Fresha marketplace website and apps
  • 2.19% + $0.20 Payment processing fee per transaction across all payment methods
  • Fresha marketplace where more clients can discover your barbershop.
  • Super easy-to-use with a modern minimalistic design interface.
  • iOS and Android Apps
  • Instagram, Facebook, and Google integrations

3. Mangomint: The Smartest & Most Well-Designed Spa Software for Spas with 5+ Employees (US & Canada)

If you run a larger spa (5+ staff) and are looking for a sophisticated platform that helps save you time in your day-to-day, look no further.

Mangomint is not only the most well-designed platform on this list but it also offers smart automations that cut down on time spent on managing appointments and business operations.

Mangomint delivers exceptionally well on all the core features that you would expect from a spa software (calendar scheduling, online booking, POS, inventory, reporting).

And if you are looking to go beyond the core features, Mangomint allows for integration with your favorite marketing and business systems.

This makes it an incredibly powerful and flexible solution and my first recommendation for bigger businesses.

Mangomint salon software

Main Features

  • Modern, easy-to-use, interface
  • Smart automations that help cut down on time spent managing business operations
  • Open data ownership and contracts (you’re not locked into anything)
  • Can integrate with any other platform who allow for integrations
  • Embeddable website booking widget & online gift card shop
  • Integated payments
  • Memberships, packages, gift cards
  • Sophisticated business & payroll reporting
  • Strong customer services & help documentation
  • iOS & Android App 

Special Offer on Mangomint: Get 2 months for free when you sign up for a free trial or book a demo using this link.

Glossgenius logo

4. GlossGenius – The Most Beautiful & Easy-to-Use Spa Software for Independent Professionals (USA Only)

Are you searching for versatile spa software that doesn’t require technical expertise or bland design? GlossGenius might be the answer.

GlossGenius is an appointment, payment, and marketing software for spas in the United States. It provides comprehensive assistance to independent practitioners as well as spas with a team. Here, you can handle everything from a simple yet attractive application.

GlossGenius exudes high-end beauty. Everything from the website to the card reader is created with premium client satisfaction in mind. And it’s the integration of a beautiful design and ease of use that makes this tool stand out.

GlossGenius is the tool I suggest to independent professionals who are looking for a good-looking internet booking experience and marketing tools without having to deal with technical difficulties. Even spas with a team can benefit from this program, even though larger companies may require more flexibility and payroll assistance than what is currently available.

glossgenius-card-reader

Main Features

  • Generate a beautiful website in just a few clicks
  • Multiple card reader design options to fit your brand
  • Smart and intuitive features that are easy-to-use
  • Integrated payments
  • Synchronize clients and calendars with your phone 
  • Easy-to-use email and SMS marketing
  • Manage everything inside the GlossGenius app (Apple & Android)
  • Advanced business reporting
  • Affordable, transparent, pricing and free 14-day trial 
square appointments logo

5. Square Appointments: The Complete POS & Appointment Software with a Subscription-Free Plan for Individuals and Complete Support also for the Bigger Spa (US, Canada & Australia)

If you’re looking for a simple, effective, and affordable appointment scheduler, then Square Appointments is the solution for you. It’s super easy to use and includes all the features you need to manage your appointment book effectively.

This system also works with Square’s other products (such as a POS system, credit card reader, and marketing suite) to provide a complete solution for the large spa business. Square is also the winner in my review of the best salon POS systems and best salon scheduling software.

Square appointments screenshot

Main Features

  • Free subscription for individuals
  • Integration with all other tools from Square
  • You only pay a credit card transaction fee (2.6% + $0.1) when you accept payments through the platform
  • Dedicated booking website
  • SMS & Email Reminders 
  • Easy-to-use, drag and drop calendar
  • Advanced client data (with images)
  • Booking widget for website integration
  • Advanced inventory management (with stock alerts)
  • iOS & Android App 

AestheticsPro logo

6. Aesthetics Pro: The Best All-in-one Medical Spa Software (HIPAA Compliant + E-Prescribe)

Medical spas that have strict requirements for safeguarding their patient’s data should look for software that is compliant with HIPAA

Most of the spa software choices recommended above have some form of HIPAA compliance. However, I think that some med spas should look at the solutions provided by a dedicated medical spa software solution. 

In these cases, I recommend Aesthetics Pro which is built to be completely HIPAA-compliant as well as provide everything needed to manage a medical spa business.

Aesthetics Pro includes a POS system with payment processing, booking, scheduling, marketing tools as well as functions like E-prescribe, EMR, E-records, and other tools important to med spas.

Aesthetics Pro screenshots

Key Features

Customer management – View e-Records, charts, notes, prior and after photographs, purchase history invoices, outstanding balances, services still owed to the customer, and other information in one client profile.

Point of Sale (POS) – Set up and operate auto-billed subscriptions. You can keep track of the financial performance of items and services as well as employee sales.

EMR, E-Records Management for improving the client intake experience.

E-Prescribe – E-prescribing allows healthcare providers to send prescription instructions directly to pharmacies via the internet.

Marketing tools that provide complete campaign management with email marketing in the HIPAA Cloud Compliant CRM.

Loyalty – Create a list of the best clients. Give out gift cards or incentives as rewards. Create customized subscription plans for repeat customers. Track and reward outstanding consumers. Establish recurring customer relationships with flexible subscription options

Reputation and reviews management for sharing positive reviews online. Create landing pages that provide an online booking and enhanced features to your website.

Service management, scheduling, and online Booking – Organize and keep track of all your appointments by provider, room, and equipment.

My Verdict and Comparison of the Top Spa Software Alternatives

Let me give you a quick rundown of what you should think about when selecting the best spa software on our list.

Vagaro – The Most Feature Rich All-in-One Software for Spas

The number of features available through Vagaro is unrivaled. Despite this, they have been able to balance functionality vs. complexity very well and maintain a high level of quality in each feature.

They offer services for both spas and salons. This also implies that you will be able to access features that are not available in typical salon-only software, such as subscription payments, memberships, class bookings, and advanced client data tracking.

I like that their interface is clean, sleek, and user-friendly. I also think that Vagaro is more modern and creative than some of its main competitors. Their POS system is quite attractive; you can stream video, and the interface is fresh and clean for you as well as your clients.

Another feature that distinguishes Vagaro from the competition is its client marketplace, which offers easy-to-use marketing tools to get your spa in front of more new people.

Fresha – The Only 100% Subscription Free Spa Software

It’s incredible how much value you get for free with Fresha. It’s that great that the first thing you’ll probably ask is, “How do they make money?” “

Fresha provides a marketplace that allows clients to find salons and spas in their region. If you advertise your business on Fresha and result in a new client, they will demand 20% of the transaction. You’ll also pay a credit card transaction fee of 2.19% + $0.2 for every appointment made through the platform.

The advantage is that there are no fixed expenses; all you have to do is pay when you earn money.

The free subscription is not the only advantage of Fresha, it does provide many useful capabilities and is very simple to use.

Mangomint – The Best Option for the Bigger Spa Business with High Demands

Mangomint is for you who want flexibility, modern design, and smart automations that help simplify your business.

I just love the fact that you can integrate the platform with pretty much anything else. If you want to connect to a Shopify store or use MailChimp for your email marketing, you can. In fact, you can even use what’s called webhooks to connect with any other system that allows for integrations.

So if you’re running a bigger business and need more flexibility, Mangomint is the way to go. They also have a strong support team and I would even recommend you book a meeting with them before you get started so that they can show you how to get the most out of the tool.

GlossGenius – The Most Beautifully Designed All-in-One Spa Software

GlossGenius distinguishes itself from the competition by combining stunning design with simple operation. It’s my first pick for solo practitioners who want to avoid any technical hassles while still maintaining a high level of professionalism.

They also provide white-glove service to new clients to guarantee you don’t get stuck on the way. For bigger businesses, the tool may be too limited in flexibility and features when compared to other choices presented here, but for small spas, it’s a fantastic alternative.

Square Appointments – The Free-for-Individuals Spa Appointment Scheduler

You won’t find a better deal than what Square offers. But, as they say, nothing is truly free in this world.

Square was founded as a card payment firm to assist small companies like yours to accept credit cards. And, in my opinion, their concept is that if you start using their free appointment software, you’ll eventually move on to Square Payment, where they earn money from credit card transactions.

Square Appointments is free and comes with a robust appointment scheduler, which is why it’s so popular. But, more importantly, you get an appointment scheduler that sits in a broad ecosystem of free and premium solutions for small businesses, making it much easier to extend Square’s support as your company expands.

Square Appointments is a combination of pure appointment scheduling software and an all-in-one spa software. Square Appointments comes with a free POS system, as well as a free payment platform (only charged per transaction) and free team management capabilities when you begin using it.

You can also use their premium services, such as Square Payroll and Square Marketing. You now have a comprehensive spa management solution.

Vagaro vs. Fresha vs. Mangomint vs. GlossGenius vs. Aesthetics Pro

The distinctions should be self-evident.

Vagaro is the most feature-rich option at an affordable price if you want the most comprehensive solution.

If you want a simple and free alternative, I recommend Fresha.

The bigger spa business with higher demands on integrations, automations, and design should go with Mangomint.

GlossGenius is for the independent professional who wants simplicity and beautiful design. 

Square is for you who are just after a cost-effective appointment scheduler or a complete solution where you activate more of the platforms from Square.

Aesthetics Pro if you need some specific medical spa options that you cannot get with Vagaro.

For more details, you can also read my comprehensive Fresha review, Vagaro review, Mangomint review, GlossGenius review, and Square Appointments review.

Conclusion

Great spa software can make all the difference for your spa business. In this article, I’ve tried to cover all of the most essential features and clarify what kinds of spa software exist so that you can make an educated decision.

However, if you want a more detailed comparison of the features of several of these systems you can take a look at my post on the best salon software.

I hope you found it useful and that it will help you save time and money. If you did, I’d be grateful if you wanted to share this information using the social media buttons on this page.

I also recommend that you read my review of salon POS systems. This covers some of the software on this page, but it also includes other advanced POS solutions for salons and spas that may work with your spa software or operate independently.

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