9 Simple Salon Email Marketing & Newsletter Ideas

If you run a salon business, you run a relationship business.

And I’m sure you’ll agree with me when I say those client relationships are everything to be successful with a salon business. 

But how can you possibly maintain good relationships with all your clients?

And how can you build relationships with potential new salon clients who don’t yet know you?

I’m sure you’re the most social and trustworthy person. But the fact is, you only have so many hours in a day, and you only get to meet your clients every so often.

The answer is salon email marketing.

You need a solid salon newsletter and email marketing strategy for your salon. 

I know what you’re thinking. 

Hello, it’s 2024. Instagram, Snapchat, and TikTok are here now. Isn’t email dead?

No.

What is a Salon Email List, and Why Do You Need One?

Did you know that when you post something on your salon’s social media account, that post actually only reaches a fraction of your followers?

That’s right.

We often think that if you have 1000 people following you on Facebook and Instagram, all of them will see your posts.

But that’s not true.

For most businesses, it’s typically only a few percent that actually get to see what you share.

And what’s worse is that if you build up a big following on social media, you’re actually not owning that list of followers.

The social platform does.

And the platform controls how many of your followers should see what you post and share.

A lot of business owners got to experience this the hard way a few years ago. Facebook decided to change how they select the posts that get into people’s news feeds. Overnight, business owners had to start paying for ads to be visible on Facebook.

Image all the salon owners who had worked so hard to build their following. They lost the value of that work overnight.

With a salon email newsletter, this is different.

You own your customer list. No one else can change if your emails should be read or not.

Emails get seen and opened by a much larger amount of people than posts on social media. So, every time you share, a large part of your audience will see it.

Email also gives you much more control over the messages you share. You can include longer text, multiple links, clickable images, etc. — which some social media platforms don’t allow.

For these reasons, salons and other businesses are increasingly shifting their focus to email.

Now, don’t get me wrong. There are many benefits of social media, and I do encourage salons to use it. In fact, I also have a complete guide to social media for salons here.

But you cannot only rely on social media. You need to have a salon email list so you can share your message and promote your salon, too.

In this article, you’ll learn how.

What Tools are Best Suited for Salon Email Marketing & Salon Newsletters?

At the core of salon email marketing, you have two potential solutions: a built-in feature from your salon software or an independent email marketing tool. There are pros and cons to both of these options. Let’s take a closer look:

Option 1: Salon Software with Built-In Email Marketing

Most salon owners use some type of salon software to help run their businesses. Good salon software can be a big help for a salon business as it takes care of all aspects of the salon business – like appointment scheduling, inventory management, business reporting, and even marketing.

Some of them (including Mangomint) even come with built-in support for email marketing.

The Pros of Built-In Salon Email Marketing Tools:

1) Everything in one place: Rather than needing to maintain the cost of two separate platforms, you can find everything you need in one place. By streamlining your internal processes, this can save you time and headaches.

2) Can offer exclusive compatibility: As we explore below, successful email marketing relies on personalization.

A generic email marketing tool can have limited information about your clients. Depending on your software and preferred marketing tool, you may even need to update your email client list manually.

Meanwhile, your salon software knows your audience. Your platform tracks your client appointment history, communication preferences, past salon interests, and more. It has access to valuable information from your business, giving you more power to create relevant campaigns.

3) May save you money: Depending on the pricing of your software email marketing add-on vs. your dedicated email marketing provide, you may save money on an additional tool and software integration

Additionally, when you can seamlessly create relevant campaigns instead of emailing your entire client list, you will save money on wasted emails.

4) Built with you in mind: Unlike a universal tool, you can rest assured these platforms will be built with the needs of salons in mind.

For example, built-in tools are more likely to have the client filters you need, automated appointment reminders, and many other relevant salon marketing features that 3rd-party platforms might not support.

5) Relevant templates and inspiration: Any email marketing tool should have templates for you to use.

However, salon-specific email marketing tools will build templates that are more relevant to your business. (After all, how helpful is a template when you need to replace and re-do every element?)

Of course, you can always customize templates to your preferences. But on your busy days, a built-in salon software email tool is more likely to have templates tailored to your salon — requiring minimal editing from you.

The Cons of Built-In Salon Email Marketing Tools:

1) Can have some gaps: When it comes to a dedicated marketing platform, email marketing is their whole deal. Meanwhile, your salon software is likely focuses on several features and elements at once.

If you are the type of salon business owner who uses every advanced feature in your existing email marketing tool, you may not find what you are looking for with a built-in salon software platform.

However, a reliable salon software system will ensure you have all of the features you need. Consider trying your software’s platform to see if it will work for you.

If not, you may consider sticking with your current email marketing tool until your software supports the features you need.

2) Often only one option: With dedicated email marketing tools, you can shop around for different platforms and subscription levels until you find your ideal combination of features and pricing.

Meanwhile, salon software email marketing tools are often limited to a single structure. Naturally, this structure will be built with salons in mind.

However, if your business is not compatible with the current configuration of your software’s built-in tool, you may need a dedicated email marketing option.

To learn more about salon software, I recommend you read my review of the best salon software here, which goes into depth on your different options.

Option 2: Dedicated Email Marketing Tool (like Mailchimp)

Salon software solutions aren’t specialized in email marketing.

While some salon software systems knock it out of the park, others can fall short of the features found in a 3rd-party email marketing tool.

If your platform doesn’t meet your needs, I recommend using a dedicated email marketing provider like Mailchimp.

Ideally, one that integrates with your salon software or appointment scheduler so you can maintain your contact list in one place.

For example, Mangomint has a direct integration with Mailchimp.

In fact, I just ran a webinar to walk you through how to set up the integration between Mangomint and Mailchimp. In this webinar, you’ll also get more tips and tricks on how to run your salon email marketing.

Watch the recording here:

Mailchimp gives you the power to easily create and maintain email lists, craft attention-grabbing custom templates, and take your email marketing campaigns to the next level.

With Mangomint’s seamless Mailchimp integration, keeping your client emails synced and up-to-date is easy. Every time you add new clients or make adjustments to existing entries in your database, they’ll instantly be reflected across your customer lists in Mailchimp.

The Pros of Dedicated Email Marketing Tools:

1) Lots of options: While we highlight Mailchimp here as the ideal 3rd-party choice for many salons, there are countless options out there (varying in features and pricing).

As such, it may be easier to find just what you are looking for when shopping around dedicated tools vs. a pre-set internal marketing tool.

2) May have more advanced features. With a dedicated marketing tool, you are likely to find every email marketing feature you could possibly imagine. However, as we explore below, more features can = more problems.

The Cons of Dedicated Email Marketing Tools:

1) Not built for salons: Technically, these tools are built for all businesses. However, business management is not “one-size-fits-all.”

Salons have unique needs in all areas of their business — including email marketing.

On the one hand, you might find generic email marketing platforms highlight features that are completely irrelevant to salons. This can make the platform time-consuming and overwhelming to navigate.

For example, hair salon owners have no need for a widget that collects vehicle information for mechanics or syncs gym membership numbers to fitness class schedules. These extra tools can create more distractions and make it harder to find what you are actually looking for.

On the other hand, generic email marketing tools may not recognize the need for key salon features, like client filters by appointment history. Without the data about previous appointments, it can also be harder to segment your audience with generic tools.

With all things considered, if you feel a 3rd-party email marketing tool may be right for you, try Mailchimp for free to explore email templates and functionality.

9 Simple Salon Email Marketing Ideas

Now that we have the technical aspect of the best email marketing software for salons out of the way, let’s dive into the simple salon email marketing ideas that’ll take your business to the next level.

Building Your Salon Email List

First things first. You need to have a list of subscribers so you can send your salon newsletter and run your marketing. Your salon email list is worth gold, and you need to make it a priority to always collect email addresses and build your salon email list.

But appointments aren’t only scheduled online. It can happen via phone or face-to-face in the salon. Make it a priority with your salon staff to always ask for the client’s email address when they book a new client.

2. Capture Email Addresses of Non-Clients by Giving them a Good Reason

Your first focus should be on growing your email list with existing clients.

But this is also the easy part.

What’s more difficult is to get the email addresses of potential new clients. They don’t yet know you, so why would they give you their email?

You need to answer why. You need to give them a reason. There needs to be some value that they get in return for handing over their email address to you.

This could be a special offer where they need to leave their email to get a voucher sent to them. Or it could be a short guide that they get by giving you their email.
An example could be a guide on how to cover regrowth between color appointments. You need to give them something in return for trusting you with their email.

Once you have their email, you can start building their trust through your salon newsletter — which, over time, will help turn them into clients.

But where do you ask for their email, you might ask?

There are numerous ways of doing this.

• You can promote your free guide or offer on your salon’s Instagram and include a link in your bio (learn how to create a good salon bio for Instagram here).
• You can run a paid Facebook ad campaign with your offer and ask people to leave their email with you (learn how to do Facebook ads for your salon here).
• You can include an email opt-in on your website so that all visitors coming to your website have a reason to give you their email (learn how to create a salon website with email opt-in here)

Mailchimp gives you the ability to set up so-called opt-in forms on your website or link it directly to your Facebook advertising.

By putting these efforts in place, your email list will slowly start to grow. And every email you get on that list is an opportunity to get a new client and grow your business.

One final, but important, note.

Whatever reason you give for people to leave their email addresses with you, make sure it’s in line with what you will want to offer later on. This is to ensure that the people that are on your list are likely to actually become customers later and that it’s not just a list of people living far away from your salon that never can become a client.

You may have noticed the email opt-ins on this website where I give away free salon business education 🙂

As you can imagine, I love beauty, business, and entrepreneurship and want to engage with like-minded salon owners.

Get Emails from your Salon Opened and Read

You’re making good progress. You now have the tools you need and have started to build your salon email list.

It’s time to start sending emails!

But first. Let’s go over a few tactics that will help ensure that as many of your emails as possible get opened and read.

3. Salon Email Subject Lines That Spark Curiosity

The most important factor to secure that your email gets opened is the subject of your email. This is what people see before they decide if they should read your email or send you to their archive.

You want to keep your email subject line short and not give away everything that’s coming in the email. Instead, you want them to spark some curiosity in the reader so that they feel they just need to open up and see what’s inside.

Fun fact: One of the subject lines with the absolute highest opening rates is “name?” e.g., “Lisa?”. Now, you need to be careful not to get spammy if you start to employ such tactics.

4. Deliver Value in Every Email

People will unsubscribe from your email list.

We all get a lot of emails today, and people only want to receive emails that actually bring value to them.

It’s ok to do promotions. In fact, it can be really appreciated by your readers. But not all the time. You need to find a balance of promotions where you ask for something and emails where you just give value to your readers.

I’m sure that if you’re signed up to one of my email lists, you’ll be overwhelmed with how much value you get vs. what I ask. Maybe I’m doing too much of that, but my unsubscribe rates are also very low :).

Skip to number six below to learn more about keeping subscribers engaged with segmented salon email marketing campaigns.

5. Keep Your Salon Email Newsletter Design Simple

It might be tempting to use beautiful banner images in your emails to make them truly branded to your salon. However, this is not always the right thing.

Typically, emails that are simple and look like they were just sent from a friend to another friend get better engagement. You’ll see this also when you receive my emails – they are super basic.

The thing is, people are used to spammy promotional emails today, which are typically heavily branded with images. So, if you use a lot of images in your emails, your subscribers may think it’s advertising and disengage.

But there are occasions, of course, when it makes sense to use compelling templates. I just would be careful to send a completely new subscriber who doesn’t really know you something that may look like a promotional email.

Let’s say you run a Valentine’s Day promotion in your barbershop. Wouldn’t the salon email template shown here be awesome to use?

This is one of the many email templates from Mailchimp.

To browse more email template options, you can log into Mailchimp for free by setting up a free trial here.

Automate and Personalize your Emails

To build a good relationship with your audience, you should not only send a generic salon newsletter broadcast, but you should personalize your emails for your clients.

Let’s look at how you can do that.

6. Use Salon Client Data when Sending Emails

Simple things like using your client’s name in the email make it feel much more personal. To take it one step further, you can set up specific emails that go out on your clients’ birthdays or any other personal event.

You can also send out different promotions to different people depending on what they have shown interest in in the past.

Having this personal touch with your clients strengthens your relationship with your client and makes your messages relevant and actionable.

Without irrelevant emails hitting client inboxes, you will more likely find subscribers stay subscribed and engaged.

7. Send Appointment Reminders ahead of the Service

One of the best ways to reduce no-shows is to send an email or SMS ahead of the appointment for the client to confirm. Your clients will also appreciate a welcome reminder from the salon ahead of their visit.

8. Send an Email when it’s Time to Book Again

Your clients have a lot on their plate, and it’s easy to forget to book the next appointment. You want to avoid your client realizing this too late when you’re fully booked, as the likely consequence is that they go somewhere else, and you risk losing the client.

Instead, use your salon’s email marketing tool to filter for clients who are due for an appointment.

For example, your salon email marketing tool should contain relevant filters. Let’s say you want to filter for all the clients who had a root touch-up service more than 30 days ago and do not currently have a scheduled appointment.

Then, you can send out an email to just those clients to include a reminder. There are plenty of other ways to use these filters to find clients due for an appointment. These segmented emails can keep subscribers engaged by ensuring they receive only relevant emails.

As a bonus, you will avoid paying for emails that land almost immediately in a subscriber’s “delete” folder — and bypass the dreaded spam filter.

This approach will save you money while boosting campaign performance. It is a win-win.

9. Send a Follow-up Email after the Appointment and Ask for Feedback

Staying close to your client’s customer experience is crucial in making informed decisions and building your business for the future.

This is why collecting their feedback directly after their appointment is worth gold to you.

But that’s not the only reason you should collect feedback.

You should also ask if the feedback can be publicly posted. Having salon reviews visible online makes your salon stand out from the rest of the salons in your area.

Reviews on your Google My Business profile improve your visibility in search results. Publishing reviews on Yelp and Facebook gives you more credibility in the eyes of potential new customers.

Creating your Salon Newsletter

You now know the simple salon email marketing rules that will help you build your list and get your emails opened in an automated and personal way.

It’s time to set up your salon newsletter.

The reason you want to run a salon newsletter is, first and foremost, to stay top of mind and build trust with existing and new clients. You should, of course, also use it to promote your products and services.

However, it is crucial only to do this after you’ve achieved trust with your subscribers. Otherwise, you will soon find spam reports piling up, which can wreck your reputation with email platforms and hurt more than this marketing effort helps.

What to Include in a Salon Newsletter?

Your salon newsletter should be focused on providing value to the reader and promoting your products and services in a natural way. Topics that are good to include are:

• Seasonal trends: Celebratory seasons like the wedding season, graduation, and Christmas and good periods to share hair looks and ideas.
• Seasonal needs: If you’re a hairdresser, advice on how to deal with hair damaged by the sun in the summer or dry scalp in the winter are good topics to cover.
• Seasonal promotions: Seasonal events are powerful ways to promote your services, products, and gift cards. In my article on how to create salon promotions that work, I go more into depth on how you can create effective seasonal promotions.
• Salon staff updates: Do you have a new member joining your team? Or maybe a member of your staff has been through a significant life event? This is a good occasion to get personal with your client which further strengthens the relationship between the salon and your staff. It’s also a good way to motivate your salon staff.

It’s generally smart to focus on seasons as they are easy to plan ahead for (we all know when Christmas is coming :)) and it also makes your email relevant in the eyes of the consumer.

How Often Should I Send my Salon Newsletter?

The frequency I recommend for a salon newsletter is somewhere between every two and four weeks. You may want to increase the frequency during high season periods and keep it to monthly during the rest of the year.

You really need to strike the right balance between staying top of mind and being annoying with too many emails. It also takes time to write every email so you need to consider your workload as well.

If you use Mailchimp to manage your emails you can schedule them in advance and set them up so that they go out at the optimal time when most of the people on your list will open them.

This way you can optimize the time you spend on your salon email newsletter. Take a day, write all your emails for a year, and then just sit back and let Mailchimp do the work for you.

How to Design My Salon Email Template?

The best way to design an email is to use a professional email service provider like Mailchimp.

You’ll want to adapt the branding to fit your salon’s brand. It’s really easy to re-design your email using their drag-and-drop visual email builder.

You can preview your mobile and desktop designs to make sure they look perfect on all devices.

Make sure to include your contact details and links to your salon’s social media in the salon email signature so your clients can easily engage further with you.

Helpful Salon Email Marketing Tools

Mailchimp: An email marketing tool with an integration to Mangomint that allows you to manage subscribers, create custom emails, and execute campaigns with automated precision.

Canva: Easy-to-use design tool to create beautiful email graphics.

Conclusion

Wow, that was a lot of salon email marketing ideas in one place.

I hope that the salon newsletter and marketing ideas I’ve shared today have inspired you to move forward and create your salon email newsletter and start growing your salon business.

Email marketing is one of the most powerful ways for you to grow your salon, at a very low cost.

So don’t let all the time you’ve invested in reading this article today be wasted.

Take action now.

Let me know when you have your salon newsletter ready so that I can join your list 🙂

Have a great day!
John

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